Invitation to Participate

On behalf of the organising committee, we are delighted to invite your organisation to support the 2016 Rural & Remote Telehealth Conference. A variety of sponsorship opportunities are available at the Conference. We also welcome the opportunity to discuss any new proposals you may wish to put forward. The Committee is happy to negotiate a package that will be of maximum benefit to your company and the Conference.

The Organising Committee anticipate between 100-150 delegates to attend the 2016 conference. Attendees will range from Clinicians, Health Consumers, Innovators, Academics and Educators, Health Administrators, Policy Advisors, Business & Managers, Administration officers, Vendors and Practice managers.

Conference Manager

Please contact Andrew Watts at Conference Design to discuss supporting the Conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.

Sponsorship Opportunities

Please click on the packages below to see the inclusions.

All costs are in Australian Dollars and include GST.

Trade Display Table

$2,500 (incl GST)

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition area.

2016 Conference Partner - $25,000 (incl GST)

Becoming a Conference Partner gives your organisation the opportunity to develop an on-going relationship with the conference delegates and Rural & Remote Telehealth members. The package is designed to give organisations a strong presence at the conference and continue the relationship between conferences..

Benefits:

  • Logo and acknowledgement as a Conference Partner on all conference advertising including print, PDFs and emails.
  • Opportunity to make a 5 minute presentation in a plenary session.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Logo on the conference website’s home page with hyperlink.
  • Web ad on the conference website’s home page.
  • Two banners displayed in the plenary and catering areas.
  • Four complimentary full registrations including all social functions.
  • Logo displayed on a dedicated sponsors slide in the plenary hall.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (200 words).
  • Logo in the pocket program.
  • Two E-Brochure linked to the conference App.
  • Two conference satchel insert items.

Gold Sponsor $12,000 (incl GST)

Gold sponsorship allows you to value-add your exhibition at the conference by accruing a range of branding and advertising benefits.

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all conference advertising including print, PDFs and emails.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Two banners displayed in the plenary and catering areas.
  • Logo on the conference website home page with hyperlink.
  • Three complimentary full registrations including all social functions.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (200 words).
  • Logo in the pocket program.
  • Two E-Brochures linked to the conference App.
  • One conference satchel insert item.

Silver Sponsor $6,500 (incl GST)

Silver sponsorship enables your organisation to show its support for Rural & Remote Telehealth.

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all conference advertising including print, PDFs and emails.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One banner displayed in the catering foyer.
  • Two complimentary full registrations including all social functions.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (100 words).
  • Logo in the pocket program.
  • One E-Brochure linked to the conference App.
  • One conference satchel insert item.

Conference Dinner Sponsor $6,000 (incl GST)

The Dinner is always the highlight of the conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits

  • Logo and acknowledgement as a Dinner Sponsor on all conference advertising including print, PDFs and emails.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Opportunity to welcome delegates to the dinner (5 mins).
  • Two banners displayed during the dinner.
  • One complimentary full registration including all social functions.
  • Two complimentary tickets to the Conference Dinner.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (100 words).
  • Logo in the pocket program.
  • One E-Brochure linked to the conference App.
  • One conference satchel insert item.

USB Sponsor $5,000 (incl GST)

Benefits

  • Logo and acknowledgement as a the USB Sponsor on all conference advertising including print, PDFs and emails.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Your organisation’s branding on the conference USB which all delegates receive upon registration.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One complimentary full registration including all social functions.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (100 words).
  • Logo in the pocket program.
  • One E-Brochure linked to the conference App.
  • One E-Brochure pre-loaded to the conference USB.

Bronze Sponsor $3,500 (incl GST)

Benefits

  • Logo and acknowledgement as a Bronze Sponsor on all conference advertising including print, PDFs and emails.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One banner displayed in the catering foyer.
  • One complimentary full registrations including all social functions.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (100 words).
  • Logo in the pocket program.
  • One E-Brochure linked to the conference App.
  • One conference satchel insert item.

Welcome Reception Sponsor - $3,000 (incl GST)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the meeting. This is also one of only two opportunities to address delegates at the conference.

Benefits

  • Logo and acknowledgement as Welcome Reception Sponsor on all conference material including print, PDFs and emails.
  • Display table in the catering area including clothed trestle table, two chairs, 1 x power outlet, wireless internet connection, waste paper basket.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Opportunity to address delegates during the Welcome Reception (5 minutes).
  • Two banners displayed during the Welcome Reception.
  • One complimentary full registration including all social functions.
  • Two complimentary tickets to the Welcome Reception.
  • Delegate list (name, position, organisation, state/country).
  • Logo & hyperlink on the Conference App.
  • Profile on the Conference App.
  • Logo in the pocket program.
  • One E-brochure linked to the conference App.
  • One conference satchel insert item.

Conference App Sponsor - $3,000 (incl GST)

Your logo, company profile (100 words) and hyperlink will be included on the delegate Conference App with the option for your own custom survey to delegates and the option to include information on up to five (5) products.

This App will be the delegates go-to source for digital information on the conference including the program, speaker profiles, venue maps and much more.

Benefits:

  • Logo and acknowledgement as conference App Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo on the conference App download screen.
  • Logo and hyperlink on the conference App homepage.
  • Logo and hyperlink on the conference App main menu.
  • Dedicated conference App page for the sponsor accessible from the main menu.
  • Option to include information on up to five (5) products with dedicated pages and images.
  • Optional delegate survey tailored to your organisation (8 questions).
  • Logo in the pocket program.
  • One E-brochure linked to the conference App.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One Promotional Video (up to 20MB) linked to the conference App & Website.

Delegate Satchel Sponsor $3,000 (incl GST)

Each participant will receive a high quality satchel (or compendium) printed with your logo. Your logo is guaranteed to be seen every day during the conference. The satchel will be selected to ensure delegates keep using it after the meeting. 

Benefits

  • Logo printed on each delegate satchel which all delegates receive upon registration.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile in the conference app (100 words).
  • Logo in the pocket program.
  • One E-Brochure linked to the conference App.
  • One conference satchel insert item.

Pocket Program Sponsor $2,500 (incl GST)

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the pocket program when they register at the conference.

Benefits:

  • Logo printed on each page of the Pocket Program which all delegates receive upon registration.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Delegate list (name, position, organisation, state/country).
  • Profile in the Pocket Program (100 words).
  • Logo in the conference app.
  • Profile in the conference app (100 words).
  • One E-Brochure linked to the conference App.

Keynote Speaker/Session Sponsor $2,000 (incl GST)

  • Signage in the room during the session (supplied by the sponsor).
  • Logo on the Invited Speaker webpage beside the speaker bio and in the online/app program.
  • Flyer distributed during the session (supplied by sponsor).
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a dedicated sponsors slide during the session.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile on the conference app (100 words).
  • Logo in the pocket program.
  • One E-brochure linked to the conference App.

Name Badge Sponsor $2,000 (incl GST)

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits

  • Logo printed on each name badge.
  • Logo on the conference website home page with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile on the conference app (100 words).
  • Logo in the pocket program.
  • One E-brochure linked to the conference App.

Conference Website Sponsor $1,500 (incl GST)

The conference website is the main information source for delegates in the lead-up to the conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

Benefits

  • Logo or web tile (150 x 150 pixels) on each webpage with hyperlink.
  • Logo on the conference website homepage with hyperlink.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Delegate list (name, position, organisation, state/country).
  • Logo in the conference app.
  • Profile on the conference app (100 words).
  • Logo in the pocket program.
  • One E-brochure linked to the conference App.

Advertising Opportunities - Various

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

Opportunities

  • Branded pads and/or pens included in each delegate satchel $In-Kind (sponsors only / two available)
  • Web ad with hotlink on home page (150×150 tile) $500
  • E-Brochure linked to the conference App $500

Each exhibition site includes:

  • Logo on the conference website home page with hyperlink.
  • Logo in the conference app.
  • Logo in the pocket program.
  • Logo, profile and hyperlink in the conference app (50 words).
  • Trestle table, two chairs, power, wireless internet.
  • Two exhibitor registrations, including the welcome reception (excludes conference dinner).
  • Delegate list (name, position, organisation, state/country).

Terms & Conditions

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship Application Form or completing an on-line Exhibition Booking you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.